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August 9, 2010 Meeting Minutes

UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION

GROTON AREA SCHOOL DISTRICT NO. 06-6

REGULAR MEETING

August 9, 2010

Vice-President Rix called the meeting to order at 7:30 p.m. in the High School Conference Room. Members present: Hanson, Luttrell, McNamara, Rix and Schaller. Absent Kjelden and Nelson. Others present were Supt. Schuster, Principals Dalchow and Sweeter, and Business Manager Weber.

Moved by Luttrell, second Schaller to approve the agenda with additions under Administrative Reports – ASBSD report, flag pole location, and tree planting, and under Old Business Item #7 - date change for Alzheimer’s Walk to September 18th. Motion carried.

Moved by Schaller, second Hanson to approve the following consent agenda items as presented: North Central Special Ed Coop school of record agenda items, District minutes of July 12, bills, financial reports, agency reports and investments. Motion carried. Click here for the financial report

GENERAL FUND: Net Salary – 57,088.96; FIT – 4,866.86 ; Medicare – 2,145.70 ; FICA – 9,174.60; SDSBF – 14,500.40; American Funds Service Co. – 250.00; Conseco – 182.20; SD Retirement – 7,945.52; Waddell & Reed – 10,725.00; Thrivent – 200.00; American Family Life – 547.06; Delta Dental – 771.10; District Health Insurance – 20,000.00; SD Supplemental Retirement – 252.28; Academy Trophy – signs, 20.00; Ace Educational – supplies, 99.25; Agency Fund – advance payments, 49,454.51; Best Western Ramkota – lodging, 175.98; Blick Art Materials – supplies, 57.32; CAERT – online curriculum, 749.55; Carson-Dellosa – supplies, 263.77; Cole Papers – supplies, 12,648.32; Connecting Point – support, 105.00; Dakota ACAC – fees, 70.00; Dakota Brush – supplies, 998.05; Dakota Supply Group – supplies, 52.40; Everbind – books, 119.88; Fire Safety First – services, 274.20; Dale Fliehs – memorabilia, 100.00; Global Gov’t/Ed – supplies, 1,675.00; Kristin Gonsoir – gas, 25.01; Groton Chiropractic – physicals, 90.00; Groton Independent – legals, 209.31; Hal-Leonard Corp. – subscription, 195.00; Hatch – supplies, 21.95; Hillyard/Sioux Falls – supplies, 2,694.86; Houghton Mifflin – workbooks, 5,153.74; House of Glass – repairs, 71.36; J.W. Pepper – music, 14.95; James Valley Telecommunications – services, 651.54; Janitor’s Closet – supplies, 640.80; Lakeshore Learning – supplies, 436.36; Library Video -- resources, 108.98; Lyons – book set, 22.90; McLeod’s – supplies, 194.32; Medco Supply – supplies, 237.80; Mid-American Research – supplies, 2,157.29; Music In Motion – supplies, 94.23; Nasco – supplies, 60.03; NASSP/NHS/NJHS – membership, 81.00; National School Products – supplies, 111.60; New Trends – supplies, 70.91; Office Equipment – supplies, 116.25; Pearson Education – supplies, 632.02; Pioneer Manufacturing – paint, 530.00; Pioneer Research – supplies, 937.22; Plank Road – resources, 211.29; Premier Agendas – supplies, 156.21; Really Good Stuff – supplies, 224.00; S&S Lumber – supplies, 365.67; Scholastic – resources, 52.27; Scholastic Magazines – subscriptions, 2,116.00; School Datebooks – supplies, 23.70; School Mate – planners, 385.00; School Specialty – supplies, 1,397.10; SD Federal Property Agency – level, 25.00; SD Teacher Placement Center – membership, 420.00; Social Studies School Service – supplies, 89.43; Kelly Storm – mowing, 180.00; Supreme School Supply – supplies, 211.01; Training Room – supplies, 1,369.40; US Toy Co. – supplies, 267.12; Wal-Mart Community – snacks, 287.21; Mike Weber – fees, 14.00; Weekly Reader – subscriptions, 507.60; Xerox – staples, 860.00. Total General Fund - $220,234.35

CAPITAL OUTLAY: Agency Fund – advance payments, 73,994.45; Championship Productions – software, 269.94; City of Groton – utilities, 6,987.39; Connecting Point – equipment, 8,747.30; Dakota Electronics – bus radio, 542.45; Don Donley – projects, 1,960.00; Hardware Distributors – accessories, 141.29; Hewlett-Packard – tablets, 54,515.00; Hillyard/Sx Falls – vacuum, 584.00; Houghton Mifflin – textbooks, 4,919.42; Lakeshore Learning – resources, 459.49; Lyons – bells, 26.95; McGraw-Hill – textbooks, 558.32; Menards – furnishings, 422.20; Music in Motion – instruments, 64.00; National School Products – resources, 716.69; Office Equipment – chairs, 2,837.61; Perfection Learning – guide, 524.70; Perma-Bound – novels, 734.44; Really Good Stuff – equipment, 70.93; Really Great Reading – timer, 17.95; S&S Lumber – materials, 1,314.66; Scholastic Inc – books, 91.74; School Specialty – equipment, 516.51; Jan Seibel – books, 106.59; Spectrum Industries – laptop cart, 2,871.01; VSA – camcorder, 1,867.76; Xerox – copier leases, 2,473.34. Total Capital Outlay - $ 168,337.13.

SPECIAL ED: Net Salary – 2,036.98; FIT – 60.00; Medicare – 68.58; FICA – 293.32; SD Retirement – 174.76; Agency Fund – advance payments, 142.01; Autism Asperger Publishing – materials, 49.90; Carson-Dellosa – supplies, 25.95; Groton Dairy Queen – supplies, 22.17; Lakeshore Learning – supplies, 74.64; NCS Pearson – supplies, 34.00; School Specialty – supplies, 337.56; Super Duper Publications – supplies, 449.45; Trend Enterprises – resources, 33.94. Total Special Ed - $3,803.26.

CAPITAL PROJECTS: Agency Fund – advance payments, 10,000.00; City of Groton – services, 405.00; Dahme Construction – services, 55,971.90; K&H Electric – boring service, 1,532.86. Total Capital Projects - $67,909.76.

FOOD SERVICE: Net Salary – 1,903.55; FIT – 61.38; Medicare – 66.48; FICA – 284.24; SDSBF –649.07; SD Retirement – 303.82; American Family Life – 50.40; Bernard Food – foods, 1,284.65; City of Groton – supplies, 304.33; CWD-Aberdeen – equipment, 9,006.80; Dakota Hood & Exhaust – services, 675.00; Menards – fan, 49.99; SD Federal Property – toaster, 106.00. Total Food Service - $14,745.71.

AGENCY FUND: Total - $30,586.51.

RECEIPTS: Local Sources, Taxes – 11,837.25; Other Local Sources – 32,830.94; County Sources –4,211.46; State Sources – 97,635.00. Total Receipts – $146,514.65

Members of the public were allowed five minutes to address the board on any topic of their choice. With no public members present to speak, the board proceeded with their remaining agenda items.

Schuster presented the District and Schools’ preliminary Adequate Yearly Progress (AYP) determinations for 2010. Groton Area School District is one of only four districts in the state listed as a “Distinguished District.”

Schuster and Scott Sikkink from HKG Architects presented an update on the East Side Building Addition. Final payment will be made this week. One year warranty starts August 9th, 2010.

Moved by Luttrell, second Hanson to approve change order #8 to the East Side Building Addition to add faucets in science lab, repair terrazzo flooring by remodeled classroom entrances, reroute circuits, and deducts for hydronic piping, custodial services, and building contingency allowance for an overall credit of $20,120.51. Motion carried.

Schuster reported that the East Side Parking Lot is progressing and work has been started on the sidewalk along the football field.

Moved by McNamara, second Schaller to approve change order #1 to the East Side Parking Lot from Dahme Construction to add an inlet/storm sewer and additional site work for a total of $5,550.50. Motion carried.

Moved by Luttrell, second Hanson to approve change order #1 to the East Side Parking Lot from Wright & Sudlow to add sidewalk along football field for a total of $21,958. Motion carried.

Building, Grounds and Transportation and Negotiation committee members did not report.

Personnel, Policy & Curriculum and Negotiation committee members presented a schedule for reviewing the School Board Policy Manual.

The following topics were discussed in administrative reports: back to school information, school vehicles update, reading material delivery, elementary Smartboard training, GRASP program field trip, new student registration, back to school picnic, tree planted on football field, flag pole prices and school bell relocating. The board reviewed the latest ASBSD Board Report.

Moved by Luttrell, second Schaller to approve purchase of a used 2002 Chevy pickup from Federal Property Surplus in the amount of $11,850. Motion carried

Moved by McNamara, second Schaller to approve bus routes for 2010-11 with possible minor adjustments to be determined. Motion carried.

Moved by Hanson, second McNamara to approve reassignment of Brenda Madsen from elementary school para-professional to elementary school librarian for $12,810.38. Motion carried.

Moved by McNamara, second Hanson to approve reassignment of Heidi Krueger from elementary school para-professional to elementary school secretary for $16,154.00. Motion carried.

Moved by Schaller, second Luttrell to hire Stephanie Stransky as JH/HS special needs para-professional/severe needs tutor for $10,631.25. Motion carried.

Moved by Luttrell, second McNamara to amend Stephanie Gonzales’ work agreement for the first semester only from 5.5 hours to 5.5 hours for an additional $720.63. Motion carried.

Moved by McNamara, second Hanson to amend Bill Duncan’s work agreement for the 2010-11 school year from 7.0 hours to 7.5 hours for an additional $765.63. Motion carried.

Moved by McNamara, second Luttrell to approve Golden Living Center’s use of school athletic track for an Alzheimer’s Walk on September 18th. Motion carried.

The board discussed adjusting the time for the September 27th school board meeting due to conflict with Homecoming Coronation at 7:30pm. Moved by McNamara, second Schaller to change the meeting time from 7:30pm to 6:00pm. Motion carried.

Moved by McNamara, second Schaller to approve Public School Exemption for Case #10-2 with children in grades 3, 7 and 10. Motion carried.

Moved by Hanson, second Luttrell to go into executive session at 8:55pm to discuss staffing. Motion carried.

Rix declared the board out of executive session at 9:15pm.

Moved by Hanson, second Luttrell to hire Glenna Remington as elementary para-professional for 6.5 hours per day for $9,384.38. Motion carried.

Moved by Schaller, second McNamara to hire Tammy Moffett as elementary para-professional and keyboarding instruction for 7.5 hours per day for $11,707.50. Motion carried.

Moved by Luttrell, second McNamara to adjourn. Motion carried.

M. J. Weber, Business Manager Roger Rix, Vice-President

The addition of signatures to this page verifies these minutes as official.

Published once at the total approximate cost of $118.78.

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July 12 Meeting Minutes

UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION

GROTON AREA SCHOOL DISTRICT NO. 06-6

REGULAR MEETING

July 12, 2010

President Nelson called the meeting to order at 7:30 p.m. in the High School Conference Room. Members present: Hanson, Kjelden, Luttrell, Nelson, Rix and Schaller. Absent: McNamara. Others present were Supt. Schuster, Principals Dalchow and Sweeter and Business Manager Weber.

Moved by Luttrell, second Rix to approve the agenda as presented. Motion carried.

Moved by Kjelden, second Rix to approve the following consent agenda items as presented: North Central Special Ed Coop agenda items and District minutes of June 14th and June 28th. Motion carried.

Members of the public were allowed five minutes to address the board on any topic of their choice. With no public members present to speak, the board proceeded with their remaining agenda items.

Moved by Luttrell, second Schaller to approve June financials, agency accounts and investments. Motion carried. (Click here for the Financial Report)

Moved by Kjelden, second Larsen to approve June school lunch report. Motion carried.

Moved by Kjelden, second Schaller to approve June transportation report. Motion carried.

Schuster presented the quarterly internal control assessment. Areas of review included school credit cards and food service.

Building, Grounds and Transportation committee members reported on the east side building addition, remodeling phase and parking lot. Amendments will be made to the parking lot design to bury an electrical line along the east side alleyway.

Personnel, Policy & Curriculum and Negotiation committee members did not report.

Weber presented the District Budget for 2010-11 for discussion. The handout “FY ’10 in Review” was also distributed. No action was taken.

The following items were discussed in administrative reports: registration for ASBSD Joint Convention, elementary reading materials to be shipped and smart board summer classes.

With no further old or continuing business remaining it was moved by Luttrell, second Kjelden to adjourn the final 2009-10 school board meeting at 8:40pm. Motion carried.

At 8:42pm, Weber called to order the first meeting of school year 2010-11 and read the school board Oath of Office to install Lars Hanson, Dorene Nelson and Steve Schaller for three-year terms as school board members.

Weber took nominations for 2010-11 School Board President. Moved by Hanson, second Rix to nominate Nelson. Hearing no further nominations, it was moved by Rix, second Luttrell to cease nominations and cast a unanimous ballot for Nelson. Motion carried.

Nelson announced that committee appointments will be left as they were last year.

President Nelson opened the floor for Vice-President nominations. Moved by Schaller, second Luttrell to nominate Rix. Hearing no further nominations it was moved by Luttrell, second Schaller to cease nominations and cast a unanimous ballot for Rix. Motion carried.

Moved by Luttrell, second Kjelden to approve the following consent agenda items: July District bills; Wells Fargo as official depository for school funds; Rodney Freeman, Jr. and his associates as official school attorney; set board salaries at $50 per meeting plus mileage and pay the Board President an additional $150 for extra duties; authorize Weber to continue existing funds, establish new accounts and continue to invest and reinvest in institutions that serve the greatest advantage to the District; authorize office personnel to administer Agency and Federal Lunch Funds with oversight by Weber; authorize Schuster to administer or direct federal programs with Consolidated Applications of the Title Programs, ARRA Applications of the Stimulus Programs and related NCLB compliance issues assigned to the building principals; authorize Schuster or her designee to close school in emergency situations or inclement weather; authorize Schuster to institute NSLP and School Breakfast Agreements and ASBSD school bus mutual assistance pact; authorize Weber to transfer petty cash and incidental payment funds in accordance with SDCL 13-18-16 & 17; and approve peripheral sports and other volunteer school workers such as chain gang, line judges, Booster Club/PAC workers, assistant coaches, etc., to be included in the school’s workmen’s compensation insurance coverage. Motion carried.

GENERAL FUND: Net Salary – 372,012.56; FIT – 29,294.87; Medicare – 14,348.18; FICA – 61,351.36; SDSBF – 113,684.59; American Funds Service Co. – 6,409.00; Conseco – 256.90; SD Retirement – 62,045.72; First National Bank HSAs – 450.00; Waddell & Reed – 9,420.50; Horace Mann – 275.26; Thrivent – 1,055.00; Prudential – 75.00; American Family Life – 3,707.89; SDRS Spouse Option – 160.77; Delta Dental – 10,060.28; Midwest Credits, Inc. – 213.38; SD Supplemental Retirement – 3,367.78; Aberdeen School District – supplies, 8,665.47; ACP Direct – toner, 1,794.57; AdvancED – accreditation, 625.00; American Chemical Society – subscriptions, 125.00; AmericInn – lodging, 46.50; ASBSD – dues, 1,085.76; ASBSD Workmens Comp – premiums, 25,032.50; Avera St. Luke’s – cards, 25.00; Award Decals – decals, 372.71; Blick Art Materials – supplies, 1,661.58; Careerbookstore.com – resources, 56.89; Connecting Point – services, 1,600.00; Dakota Supply – plumbing, 86.67; Dan Dalchow – postage, 21.24; Darrel’s Sinclair – services, 108.90; Duane’s – fuels, 1,631.01; Farmers Union – gas, 554.00; Farnams -- supplies, 147.47; GCR Tire Centers – sealer, 38.00; Goodheart-Willcox – workbooks, 140.40; Gopher – supplies, 156.54; Groton Dakota Press – notice, 100.44; Groton Independent – ads, 333.24; Groupcast – services, 1,404.00; Harlow’s Bus Sales – services, 767.94; Hillyard – supplies, 5,625.56; House of Glass – parts, 9.49; Interstate All Battery Center – batteries, 187.90; J.W. Pepper – music, 390.04; Jacobson Electric – services, 326.50; James Valley Telecomm. – services, 690.65; Ken’s Food Fair – supplies, 120.24; McGraw-Hill – workbooks, 1,316.47; Menards – shrinkwrap, 28.98; Mid Central Ed Coop. – registrations, 1,140.00; Mid-American Research chemical – supplies, 7,544.82; Nasco – supplies, 1,445.88; NCTM – dues, 78.00; Nimco – books, 35.90; Office Equipment – supplies, 265.08; Pioneer Ford – services, 411.85; Postmaster – retn, 180.00; Primary Concepts – supplies, 16.95; Riddell – services, 4,402.46; S&S Lumber – supplies, 77.13; Saddleback – materials, 216.68; SASD – dues, 1,806.87; School Specialty – supplies, 512.09; SD Coalition of Schools – dues, 550.00; SD School Nurse Assn – registration, 125.00; Sherwin-Williams – paint, 152.45; SHI Corp. – services, 1,372.40; Software Unlimited – services, 3,250.00; Steven Lust Automotive – services, 798.86; Kelly Storm – mowing, 165.00; Supreme School Supply – supplies, 599.42; Teacher Created Resources – supplies, 25.98; Teacher’s Discovery – posters, 31.85; Team Laboratory – weed killer, 408.50; TIE – dues, 1,400.00; Trend Enterprises – supplies, 71.20; US Postal Service – envelopes, 4,705.60; Upstart – supplies, 41.75; Wal-Mart – supplies, 686.55. Total General Fund - $775,983.97.

CAPITAL OUTLAY: The Bach Company – calculators, 1,187.78; Cabinets Dakotah – materials, 143.10; City of Groton – utilities, 10,177.32; Cynmar Corp. – equipment, 962.48; Daigger & Co. – equipment, 399.54; Don Donley – services, 1,720.00; EMC Publishing – textbooks, 1,198.60; Everwhite – whiteboards, 2,069.15; Flinn Scientific – equipment, 859.58; Floor to Ceiling – carpet, 11,295.97; Groton Area FFA – greenhouse heaters, 2,976.00; Harlow’s Bus Sales – bus, 75,024.00; Hillyard – machines, 4,481.63; Houghton Mifflin Harcourt – textbooks, 5,002.80; House of Glass – doors, 4,033.04; Key Curriculum Press – textbooks, 109.89; Learning Resources – textbooks, 241.20; McGraw-Hill – textbooks, 77.31; Nasco – equipment, 537.10; Office Equipment – chairs, 1,856.62; Remedia Publiscations – books, 131.08; School Specialty – calculator, 52.75; SHI Corp – software, 7,420.50; Teacher Created Resources – supplies, 149.56; Wal-Mart – speakers, 24.88; Worthington Direct – carts, 288.64; Xerox – copier leases, 2,473.34. Total Capital Outlay - $134,893.86.

SPECIAL ED: Net Salary – 52,196.52; FIT – 3,135.31; Medicare – 1,922.96; FICA – 8,222.48; SDSBF – 14,327.30; Conseco – 249.90; SD Retirement – 8,802.56; Waddell & Reed – 561.84; Horrace Mann – 90.74; Thrivent – 400.50; American Family Life – 576.48; Delta Dental – 1,833.30; SD Supplemental Retirement – 150.00; Aberdeen School District – supplies, 92.97; Academic Communication Assn. – supplies, 70.40; ASBSD Workmens Comp – premiums, 4,450.24; Avera St. Luke’s – services, 2,768.75; Kaplan Early Learning – supplies, 29.95; Ken’s Food Fair – supplies, 11.80; Linguisystems – materials, 299.70; Mid Central Educ. Coop – licenses, 2,200.00; Nasco – supplies , 43.07; PCI Educational Publishing – materials, 368.92; Perfection Learning – supplies, 66.70; Primary Concepts – supplies, 87.47; Really Good Stuff – supplies, 110.80; School Specialty – supplies, 19.38; Trend Enterprises – supplies, 18.64; Wieser Educational – supplies, 205.62. Total Special Ed - $103,314.30.

CAPITAL PROJECTS: Clark Engineering – services, 465.00; JDH Construction – services, 45,172.44. Total Capital Projects - $45,637.44.

FOOD SERVICE: Net Salary – 4,322.14; FIT – 248.00; Medicare – 151.04; FICA – 645.74; SDSBF – 630.22; SD Retirement – 478.22; American Family Life – 50.40; ASBSD Workmens

Comp – premium, 2,503.26; Ken’s Food Fair – supplies, 45.85; Nardini Fire Equipment – services, 188.50; Office Equipment – supplies, 70.56; Woodman Refrigeration – equipment, 2,223.00. Total Food Service - $11,556.93.

RECEIPTS: Local Sources, Taxes – 502,987.77; Other Local Sources – 67,904.85; County Sources – 6,025.70; State Sources – 102,208.51; Federal Sources – 97,381.45. Total Receipts - $776,508.28.

Moved by Rix, second Hanson to approve second reading changes to 2010-11 Elementary Parent/Student Handbooks. Motion carried.

Moved by Kjelden, second Schaller to approve second reading changes to 2010-11 JH/HS Parent Student Handbooks. Motion carried.

A thank you card from the Merle and Janet Harder family was read.

Moved by Rix, second Luttrell to set time and date for regular school board meetings on the second and fourth Monday for months of September through November and January through April, second Monday meetings only for the months of December, May, July and August, and second and last Monday meetings in June, to be held in GHS Conference Room at 7:30pm for the months of April through October, and at 7:00pm for the months of November through March with consideration to reschedule meeting dates, times and places when deemed appropriate or necessary. Motion carried.

Schuster presented financial information for pouring a sidewalk on the east side of the football field.

Moved by Rix, second Schaller to proceed with the sidewalk project. Motion carried.

A letter of resignation from elementary school secretary Melinda Eikamp was read. Moved by Rix, second Hanson to approve the resignation effective June 30th, allowing her to complete her summer work at her normal hourly rate of $10.90 per hour. Motion carried.

Moved by Luttrell, second Kjelden to go into executive session at 9:00pm to discuss staffing. Motion carried.

President Nelson declared the board out of executive session at 9:20pm.

Moved by Kjelden, second Luttrell to adjourn. Motion carried.

M. J. Weber, Business Manager

Dorene Nelson, President

The addition of signatures to this page verifies these minutes as official.

Published once at the total approximate cost of $139.50.